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Intuitive CRM

October 25, 2012 in Attitudes & Behaviours, Brand & Reputation, Complex Selling & Transactional Selling, CRM

‘Intuitive Customer Centric CRM’ was voted by our readers as the number 10 Sales Trend of the 12 Sales Trends of 2012.  The goal of a CRM solution should be to drive growth (i.e. revenue) and maximize efficiencies (i.e. profit) in business practices and processes developing relationship management (sales) with customers at the centre of every decision. 

However, for too long CRMs and sales automation have essentially been technological concepts foisted on salespeople by IT specialists who convinced management (not sales) that CRMs and SAs would improve sales.

As Ray Wang of the Altimeter Group – a leading global CRM and technology expert recently acknowledged – “the promise of closer relationships between buyers and sellers; of more effective selling supposedly delivered by CRM, has failed”.  
 
No more than a year or so ago, Ray spoke about the rules of relationship management. He admitted that CRM developers were only now beginning to figure out the relationship part of CRM. He acknowledge that CRM has, until now really focused on the management part of the equation, and little else.

Well even these IT boffins, most of whom, like management, make their living from something other than selling, have had to concede that the answer to re-engaging the customer and rebuilding relationships is in building trust through meaningful interactions and “social insights” not simply by inadequately fed data.

In 2012 we are seeing CRMs move away from being a contacts database and pipeline / forecast management tool to becoming the system that places customers at the core of a company’s operation.

This means integrating marketing, sales, service and support to provide a single view of the customer as they move through the engagement lifecycle.

CRM CEM
Relationship Experience
Value of the client Companies value to the Client
View from Company View from Client
System and Transactions People and Interactions

CRMs are out and are being replaced in Sales Enabled organisations with the more strategic Marketing Intelligence Central Knowledge Base that embraces a 360 degree view of the customers’ total experience with suppliers and their supply chain. This means that CRMs finally have to do what they originally promised. In turn, that means getting technology experts out of the way and including sales specialists in the solution.

Now that may seem like revolutionary talk in an environment such as this. But the reality is that IT experts, architects and programmers understand technology. Salespeople understand the sales process and the people involved in it. Together there is the potential for a strong partnership. Separately there is even more potential for a greater and costly disaster.

In 2012 and beyond smart companies will make sure their CRM has a simple, intuitive interface easily configured for integration to finance and legacy systems presenting a single source of t truth concerning customers. In fact CRM is likely to be renamed as CEM – Customer Experience Management to reflect their true role.  Your CRM/CEM will also easily embed social media to aggregate all content concerning a customer. As for employee productivity it also needs to be mobile to give staff flexibility to access and update information efficiently while they’re on the move. And in 2012 and beyond, CRM/CEM goes where you go.

Remember everybody lives by selling something.

Author: Sue Barrett, www.barrett.com.au  

Are you letting online leads go cold?

June 30, 2011 in CRM, Social Media

Middle of last year I wrote about sales training and social media and in particular the impact on car dealerships and their sales teams. In particular, their tardiness in responding to online leads. Well it seems this is still a problem – only the other week one of my coaching clients told me about his dealings with a prestigious car brand where he contacted a dealership to arrange a test drive only to have someone get back to him 7 weeks later, well and truly after he had bought another car from another brand elsewhere.

The feedback I received from car sales industry sources in 2010 was that if a warm online lead was not followed up within 6 hours they were lost to that dealer. Well how things have changed. This isn’t just an issue for car dealerships, it’s now an issue for any business who is generating online customers leads. Harvard has highlighted this issue in their article – The Short Life of Online Sales Leads.

So are you confident that your company is effectively handling potential customers’ online queries? Think hard. Harvard research shows that most companies are not responding nearly fast enough.

This issue is not just a problem for automotive sales; it seems to be an issue for software, health care, banking and financial services, professional services and many other industries. With many companies now using the internet and other associated technology to generate warm customer leads via ‘push and pull’ prospecting strategies such as direct and targeted online advertising, discussion groups, community forums and the like, as well as online brokers offering consumers group buying opportunities and access to a range of companies in the B2B and B2C space, warm lead generation has never been hotter. New businesses are emerging that help other companies turn leads into sales by providing technology and services that help maximize this space.

However despite all of these wonderful sales opportunities, the sad news is that many of these warm to hot leads never get followed up by the sales people and companies who seek them out in the first place.

Harvard’s research showed that many organisations are too slow to follow up on these leads. Here are some of their findings:

“We audited 2,241 U.S. companies, measuring how long each took to respond to a web-generated test lead. Although 37% responded to their lead within an hour, and 16% responded within one to 24 hours, 24% took more than 24 hours—and 23% of the companies never responded at all. The average response time, among companies that responded within 30 days, was 42 hours.

These results are especially shocking given how quickly online leads go cold—a phenomenon we explored in a separate study, which involved 1.25 million sales leads received by 29 B2C and 13 B2B companies in the U.S. Firms that tried to contact potential customers within an hour of receiving a query were nearly seven times as likely to qualify the lead (which we defined as having a meaningful conversation with a key decision maker) as those that tried to contact the customer even an hour later—and more than 60 times as likely as companies that waited 24 hours or longer.”

This was a big wakeup call for Barrett as well. This research has certainly put us on notice because we are seeing a steady increase in the number of enquiries we are getting from the web. Have we missed the boat because we were too slow in responding to online leads? Probably in some instances, especially if we have been out on assignment and working on other projects and do not get to back to people quickly enough. Working out what is the right time frame to follow up on is challenging and responding immediately can be problematic, for instance receiving an overseas inquiry overnight and not having a 24 hour helpdesk or customer service line.

So what do we need to do to capture these important sales opportunities?

If companies are making big investments in order to obtain customer queries from the internet and the expectation is that they should be responding at internet speed then why aren’t they? Harvard states: “Reasons include the practice of retrieving leads from CRM systems’ databases daily rather than continuously; sales forces focused on generating their own leads rather than reacting quickly to customer-driven signs of interest; and rules for distributing sales leads among agents and partners based on geography and “fairness.”‘ Harvard states it is conducting further research to more fully understand the causes and identify possible solutions. But it’s already evident that most sales organizations need new tools and processes to meet the demands of the online age. With companies making huge investments in online marketing and lead capture we need to work out how we need to respond. Watch this space.

Remember everybody lives by selling something.

Author: Sue Barrett, MD of www.barrett.com.au

CRM as a business strategy

June 23, 2011 in Communication, CRM, Procurement

‘CRM as a business strategy’ was voted as the Number 6 Sales Trends for 2011. Looking at your Customer Relationship Management systems (CRM’s) as a piece of software? Think again. While CRM’s are getting better, easier and cheaper to use, this year more companies are positioning their CRM’s as a marketing channel to map the true value of their clients to aid their competitive edge.

For those unfamiliar with CRMs, it’s time to familiarise yourselves or be left behind. A CRM is a strategy to manage your company’s interactions with your customers, clients and your prospects. Long gone is the old trustworthy little black book. Today, CRMs use technology to streamline and automate information, enhancing your business processes. CRMs allow you to measure and record your interactions and keep your sales, marketing and business development system streamlined and efficient.

Not too long ago, surveys reported 70-75% of all CRM initiatives failed. That was yesterday. This is today.

Smart companies will position CRM as a strategy and corporate asset from the outset. This dynamic communication system will be your corporate memory and tactical delivery channel for targeted campaigns and will be used by everyone across the organisation, not just by the sales team. Positioned and used correctly with all this valuable information tracked and mapped, your CRM can be valued as part of your asset register and eventually sold for premium.

How do you create the strategy/vision, manage expectations, organise around the customer and implement CRM best practice? And what are the latest trends in CRM?

According to www.CRMtrends.com the Top 5 CRM Trends for 2011 are:

  1. Branding is more important than ever. Brands are increasingly becoming a surrogate for value, making brand more critical as generic features continue to propagate in the brand landscape.
  2. Value is the new black: Consumer spending, even on sale items, will continue to be replaced by a reason-to-buy at all. The era of “because I said so” is over. This will more than likely challenge most companies.
  3. The rise of the Datarati. Google’s Chief Economist, Hal Varian once said that “Datarati are companies that have the edge in consumer data insight…Data is ubiquitous and cheap, analytical ability is scarce… The sexiest job in the next ten years will be statistician.” How true. There has been and will continue to be an increased focus on data analysis as companies continue to invest in measuring social media, understanding customer value and modeling customer behavior. If you don’t use your data to talk to your customers, others will. The investment in data aggregation and the hiring of “sexy” statisticians is a major trend in 2011 and will be for years to come.
  4. Customer Experience: Customers have more choices than ever, and are more frugal. This affords them the luxury to demand more. This is the year that the CRM Marketer will be charged with offering a consistent experience across all company touch points and developing the infrastructure to allow knowledge sharing and smart communication. Smart marketers will identify and capitalise on unmet expectations. Companies that understand where the strongest expectations exist will be the companies that survive and prosper. The customer’s mobile and online experiences will begin to evolve and rival the customer’s offline experience – attentive assistants and all.
  5. Personalisation and customisation: In order to be effective in 2011 and beyond, companies will seek to increase customer knowledge and use this insight to talk, engage and interact with their customers more often and more meaningfully in new and innovative ways (including dynamic content, blogs to other social networking). 2011 onwards will be up close and personal, like it or not.

So what is CRM Best Practice?

  1. CRM is about putting your customer at the centre or heart of your business
  2. CRM is about building better relationships with your customers
  3. CRM can give you a 360-degree view of the customer which enables you to improve the quality and satisfaction of each customer interaction and maximize the profitability of your customer relationships… a win/win for both you and your customers
  4. CRM can be practiced across all levels within a business from the ‘C’ Suite to customer service, product development, procurement, distribution, marketing, and of course sales.

So

  • Do your senior managers, sales people and your broader business know why you have a CRM?
  • If so, do they know how to use it and why it will benefit them to do so?
  • Do they know what information needs to be captured and how it will be used?
  • Do they know how it will help them grow, develop and retain viable clients?
  • Does your CRM strategy and subsequent software make life easier for your sales people to make sales or not?
  • Does your CRM strategy and subsequent software support everyone in your business to make life easier for your clients and each other?

Your CRM needs to be a business strategy and a way of life not just a piece of software.

Remember everybody lives by selling something.

Author: Sue Barrett, MD of www.barrett.com.au

Why we should manage & measure Sales Inputs rather than Sales Results

June 9, 2011 in Coaching, Communication, CRM, Performance Management, Prospecting, Sales Training, Success

Do you leave your sales results to chance? Well you might be if you are like most businesses that are too fixated on Sales Results – the Outcomes. Managing by numbers, sales managers can get blinded by measuring the number of sales made and revenue and profit margins achieved rather than focusing on the vital activities that produce these outcomes in the first place- The Sales Inputs.

Every outcome is the result of its inputs. Every effect has its corresponding cause(s).

Consider the following questions:

  • Do you know how your sales people actually achieved their sales results?
  • Do you know how well they are identifying real opportunities with their prospective clients and current accounts?
  • Do you know how well they are planning and managing their sales portfolio and their time?
  • Do you know how well they are utilizing the CRM to help drive sales and manage relationships?
  • Could there be more opportunity in these accounts that is otherwise being identified by your sales people?
  • How easy is it for a new comer to learn and replicate what your top sales performers do?

These are just some of the questions that if examined for their content, would make the lives of sales managers and sales people that much better. Sales people would know the vital activities they need to perform and to what standard and what knowledge they need to apply to add real value. And sales managers would yield much better sales results all round if they devoted more of their time coaching and managing their sales people around these input activities rather than only looking for and reporting on their sales results.

Do you want to increase your sales team’s effectiveness and boost sales results?

Pay attention to the details because excellence is in the details. Look at what you put in to see what you get out in terms of sales results.

Sales managers, sales people and business leaders could learn a lot from observing the Quality and Quantity of their actions each day. We call these the Input Measures which are made up of Type & Quantity of Activity and Quality of Activity. These are the areas that people can be trained and coached in.

Type & Quantity of Activities – the following are examples of types of activities:

  • Leads developed
  • Prospecting calls
  • Client meetings
  • Proposals developed
  • Deals in the pipeline
  • Up / Cross sales discussions
  • Customer inquiries
  • Account management calls / meetings
  • Account reviews had
  • Referrals requested

Quality of Activities – the following are examples of competencies or standards of activities:

  • Business acumen
  • Sales Planning skills
  • Prospecting skills
  • Selling skills
  • Communication skills
  • Relationship building skills
  • Negotiation Skills
  • Product knowledge
  • Company and market knowledge
  • Problem solving
  • Client proposal development
  • Self-Management

Sales Managers can really make a significant difference to their sales results and the lives of their sales people if they invest the time in coaching, training and working with their people on the Input Measures rather than pointing out the results week in week out. Results are important and need to be acknowledged but they can only be as good as the inputs. Once we understand the Input Measures then we can see their effect on the Results or Output Measures.

Output Measures / Results can include:

  • Overall Sales made including sales with new clients and existing clients
  • Sales revenue
  • Sales profitability
  • Sales growth
  • Sales quotas
  • Sales by product or region
  • Average deal size
  • Market share & growth

Let’s make sure that sales results are not left to chance; work on the inputs and get them right. It will make a difference to your results.

Remember everybody lives by selling something.
Author: Sue Barrett, MD of www.barrett.com.au

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