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8 Top Tips To Stop Yielding and Start Earning

September 22, 2011 in Call Reluctance, Coaching, Prospecting, Sales Assessments, Sales Training, Tips, Yielding

Do you experience difficulties asserting yourself with others in a sales context?  Is maintaining positive relationships with clients so important to you that you are concerned these relationships may be damaged if you are perceived as pushy or intrusive? Do you hesitate to prospect, sell or self promote due to a reflexive fear of being considered too pushy, intrusive, or selfish?

If you recognise any of these behaviours you might just be suffering from the debilitating behavioural issue known as ‘yielding’ which affects many sales people and keeps them from earning what they are worth.

Despite the fact that selling requires assertive behaviour, ‘yielding’ is the most common behavioural issue for sales people. The result of yielding is underperformance in sales and devastating consequences for the individuals concerned, their teams, customers and managers.

So how do you stop yielding and start earning?

Make no bones about it, selling is an assertive profession.

Selling requires people to ‘push’ themselves out into the market place and put themselves in the right position to work with the right customers.

balanced approach

A Balanced Approach

People who act assertively are:

  • Positive – Rather than negative.
  • Calm – They’re at peace with themselves & others.
  • Enthusiastic – They complete tasks with zest & feel they’ll succeed at them.
  • Proud – They accomplish what they do without stealing ideas from others.
  • Honest – When they give their word that they’ll do something, they do it.
  • Direct – They don’t play manipulative games to get what they want.
  • Confident – They take calculated risks.
  • Satisfied – They know where they’re going & how they’re going to get there.
  • Respect for others – They recognise others have needs & rights.
  • Energetic – Their energy is directed toward achieving their goals.

By contrast, yielding is passive, fear-based behaviour and is usually learned* to avoid dealing with difficult or confronting situations.  If practiced too much it can become a deeply ingrained habit affecting many situations in life.   Some of these habits include:

  • indecisiveness, non committal or excessively subjective
  • tend to agree with everything, hesitate to challenge or contradict
  • waiting for the ‘right time’ to prospect or sell
  • needing to be liked over making sales
  • sometimes manipulates others through non-confrontational means such as gossiping, pouting, and passive-aggressive power plays
  • super-sociable, a rapport-builder, empathetic, always agreeing on the surface yet can be critical behind others backs
  • conflict-avoidant; and have difficulty speaking when angry
  • have difficulty closing sales and talking about money
  • focussed on rapport-oriented sales presentations rather than having real discussions about clients’ priorities, issues or needs
  • too quick to accept client objections and let them walk all over you
  • give away margins or discount unnecessarily
  • would rather make friends rather than clients

Sadly sales teams have far too many people with yielding behaviour producing poor sales results. This is endemic in sales and service teams. Individuals with yielding behaviours often show a lack of prospecting capability, poor up-selling and cross-selling skills, have issues with quality control because they will not speak up about issues, often undermine the actions of others, which all leads to the erosion of  trust in relationships which is the very things yielders do not want.  The result is stakeholders and clients not getting what they really need because people with yielding will not ask more in-depth questions, assert themselves or challenge the views of others instead accepting everything on the surface while often disagreeing beneath the surface; and so on.

Often labeling people who act assertively as ‘aggressive’, people with yielding behavior will justify their actions and often resist attempts to be more assertive.   What people with yielding behaviour often do not realise is that when they yield other people feel:

  • Irritated – They wish you’d stand up for yourself  & make your own decisions.
  • Withdrawn – They avoid you because your negative attitude makes it difficult for them to maintain their own positive attitude.
  • Superior – They lose respect for you as a person, because you aren’t willing to stand up for what you believe in.
  • Tired – They waste valuable energy dealing with their negative reactions to you.

Yielding is not cool.  Never has been and never will be.

While building rapport with clients is important, a reluctance to adopt more assertive selling behaviours such as speaking up for yourself, challenging ideas, asking questions, etc. is likely to prevent you from initiating and closing sales.  So how do you overcome your yielding tendencies?

Tips for overcoming yielding:

  1. Remember that the price, terms, conditions, and other related aspects of your product and service have been set with a lot of forethought and planning in mind. Try not to fall for the trap of undermining your own product or service before you begin the negotiation.
  2. Negotiate for positive outcomes i.e. win/win outcomes. Quite frequently giving way, for its own sake only serves to damage the longer-term relationships with your clients and others.
  3. If you give something, ask for something back in return.
  4. People respect assertive people who speak well of their products or service. Inject enthusiasm and real warmth into your discussions. Particularly when you have to say ‘No!’ .
  5. Speak up about how you feel and what you really want – we cannot read your mind.
  6. Don’t make assumptions – always ask questions to uncover what people really need.
  7. Challenge yourself by asking some questions about the situation.
  8. Ask yourself ‘What is the worst thing they can say if I ask for what I want?’ The worst answer is ‘No’, however you will be surprised how often they will say ‘Yes’.

You can assess your sales fitness and behavioural tendencies too, including yielding, by taking the world renowned Sales Preference Questionnaire to give you a more accurate diagnosis.  If you want to know more about your current sales fitness and get your specific development tips and coaching, talk to us at Barrett on (+61) 03 9533 0000.

*Some people have personality traits which are more passive by nature, this means they will exhibit more of these behaviours. However,  they too can learn to be more assertive with training. Most people have learned how to be passive or yielding which means they can unlearn these destructive behaviours.

Remember everybody lives by selling something.

Author: Sue Barrett, MD of www.barrett.com.au

5 top tips on how to produce a winning sales proposal

August 18, 2011 in Communication, Prospecting, Success, Tips

A good sales proposal demonstrates real value; a quote just offers a price.

Many sales people are required to produce a proposal or quote after an initial meeting with a client or prospect. This is a critical part of the sales process. Many sales people however, loathe producing proposals and consider it a chore believing they don’t get maximum value or return from their efforts.

Often reduced to quoting prices or at worst just a ‘find and replace’ to change the client company name, sales people can do a lot better for themselves as well as their clients when it comes to producing winning proposals.help-in-pile-of-crumbled-paper

We all deserve better – sales people and clients included.

So what is the best way to produce a winning sales proposal?

There’s loads of advice floating around about how to produce and pitch a sales proposal or quote. Sadly most of the advice is wrong. For instance, in all the years I have been selling I have almost never presented my proposals in person and have had no trouble winning business.  I normally meet my client or prospect to take the initial brief, I prepare a proposal based on their requirements and then send it directly to them to give them time to read and absorb and then I follow-up to receive their feedback.  Where appropriate, I often position my initial proposal as a ‘draft’ which we can use as a base plate to rework the proposal if need be.  The client feels engaged and involved.  It works every time.

There are salespeople however that disagree with my approach. They believe that you need to demonstrate the company’s credibility by stating your credentials upfront and then you must present a proposal in person every time before your client has read anything about what you propose.

I am here to tell you this doesn’t work. This approach is a disaster waiting to happen. It’s interesting to look at sales results of those who insist presenting their proposals in person is the best approach – what story does their results tell? In any case, we can all benefit from improving our proposals; so how do we get off on the right foot? Well here are 5 tips to set you on the right path:

  1. Ask good questions and take detailed notes in the client meeting
    It’s all in the preparation. A proposal is only as good as the brief taken in the client meeting.  Asking clear questions which get to the heart of the client or prospects issues, priorities or needs is critical.  Taking detailed notes is essential. I write down the exact words used by my client – no paraphrasing here.  This means I capture their thoughts, their ideas, their tone which when presented back to the client in a proposal shows them I have really listened to them which is validating and very powerful. Another benefit of taking detailed notes means you don’t have to try and remember what was said in the meeting afterwards.  These notes allow you to really see what your client’s situation is currently which then allows you to look at what you can do to address their priorities with your offering.  I find that after a client meeting or at the end of the day I type up my client meeting notes while they are fresh and clear on paper and in my mind.  This means that I do not have to rely upon my memory alone. A key part of this process is really listening when you ask a question.  And taking notes makes you a better listener.
  2. Manage expectations – Verify your understanding and establish clear intentions
    Verifying your understanding of what your client wants and needs before you leave the meeting as well as stating your intentions i.e. what you are going to do in terms of timelines, proposal preparation, getting back to them, etc. is very important. Your client or prospect needs to know what you are going to do and by when.
  3. Put the client first, always
    Put your clients’ needs and priorities first.  Opening up your proposal with a section that outlines your understanding of your client’s needs or priorities is critical.  It validates the client and answers the following questions: Do you see me? Do you hear me? Does what I say matter to you? Too many times sales people put their company first making it all about them not about the client, leaving the client feeling disengaged.  When preparing your proposal categorise your client findings into 3 key sections: 1) the Client’s Current Situation or Circumstances, 2) Issue or Opportunities they want to address, and 3) Their priorities moving forward and results they want to see.   This section needs to go first in your proposal.
  4. Demonstrate value, don’t quote a price
    A good proposal demonstrates value; a quote just offers a price.  Off the back of stating your client’s priorities and needs upfront you then structure your proposal so that it shows the client how you will address their priorities and needs in a manner that will help them see the value and results they will receive and achieve by working with you. Everything must connect and link back to your client.  You are not just quoting a price – it will mean absolutely nothing to the client if they cannot see themselves benefiting from your offer.
  5. Never talk someone through a proposal
    Communications expert Brett Rutledge says you should NEVER present your proposal to a client or prospect. The reason being is that you create a cognitive overload for the person(s) concerned.  Looking at the proposal (visual processing) and at the same having to listen to you speaking (auditory processing) doesn’t work and only leads to people being distracted and confused.  Therefore it should always be sent ahead for the person intended to read and absorb without you being present. This gives them time to absorb the content in context of their priorities, understand your offering, agree with it or not, care about it enough to take action to do something with it and you.  Then you follow up to discuss further.

These are just a few key tips we have found make selling and buying easier and more effective.  I hope this is of help to you.

Remember everybody lives by selling something.

Author: Sue Barrett, MD of www.barrett.com.au

Let’s not assume

July 28, 2011 in Attitudes & Behaviours, Communication, Sales Skills, Tips, Uncategorized

There is an old saying “assume makes an ASS out of U and ME” and for good reason.  Too often sales people find themselves jumping in too soon, offering premature solutions when it comes to dealing with a prospective client’s needs or priorities.

Often they begin with the best of intentions by asking some preliminary questions of the prospective client. But many sales people report finding it hard to continue asking questions when opportunities present themselves during the course of the conversation.  Instead, they want to begin talking about possible options and solutions too soon.

The saying ‘familiarity breeds contempt’ is another issue especially for the Account Manager who has a long term relationship with key clients.

So how do we put aside our need to make assumptions and really make the most of our conversations with prospective clients or existing accounts?

Making assumptions is the act of ‘taking for granted’ or ‘supposing’.  Not all assumptions are problematic. You can assume when there is an accepted cause and effect relationship, or the existence of a fact from the known existence of other fact(s).

Assumptions, although useful for providing basis for action and creating “what if” scenarios to simulate different realities or possible situations, are dangerous when accepted as reality without thorough examination.

And this is what happens to sales people and might I say other people all too often.

Often sales people assume they know what the prospective client wants or needs because of past experiences with other clients or pervious history of an existing client.  On average sales people report that they pick their way through a series of ‘question pit stops’ hopefully finally gathering enough complete information to cover everything the prospective client wants or needs.  At worst they report that a sales person can talk over the prospective client supposedly showing them how much they know with a patronising ‘Yes I’ve heard all that before’ attitude leaving the client feeling misunderstood, disenfranchised and unheard.

I’m not suggesting that sales people do this to be rude or disrespectful. In fact many report an overzealous need to prove themselves and their worth to clients.  If only they could see that asking questions and actively listening to the whole story before offering advice or solutions will save everyone time, money, frustration and heartache and make selling and buying a much better experience for everyone.

Empty Cups as in do not assume

Do not assume

It took me a while but I have learnt to never assume in any meeting.  I walk in with an ‘empty cup’ ready to be filled with my client’s content before I offer anything.  Another little technique I use to stop me from interrupting and make me a much better listener, besides taking detailed notes, is to use my ‘flag system’.  As I ask questions and listen to what a prospect or client needs or wants to achieve, I place a small flag beside the area I know I can help them with.  This flag alerts me later on when I verify all that they have told me.  It helps me to weave all the areas (assuming there is more than one) I can help them with into a complete picture.  Many clients have actually expressed gratitude in hearing their needs, priorities, or wants fully understood and mapped.  Once mapped, I can then work with them to map a pathway to the future.

Learning how to listen, ask questions, verify and reflect is essential to fully understanding another person’s whole situation, needs, priorities and wants. These are core life skills that serve us very well.

Might I suggest that we all take time out to practice our listening, questioning, verifying, and reflecting skills everyday with everyone we come in to contact with and see how this adds value to relationships.  Imagine what the world would be like if couples, families, neighbours, communities, business and religious leaders, politicians and nations really listened to each other and did not assume or take each other for granted.  I wonder where we would all be now?

Remember everybody lives by selling something.

Author: Sue Barrett, MD of www.barrett.com.au

Like exercise, prospect a little each day and stay sales fit

May 26, 2011 in Call Reluctance, Prospecting, Sales Skills, Sales Training, Self Development, Success, Time Management, Tips

Prospecting is considered one of the most daunting jobs in selling.  Many people in sales or other roles charged with developing new business, especially with new prospects, find the task of prospecting anxiety provoking and tend to put off the prospecting task in favour of more desirable or less frightening tasks.  Yet in their desire to escape prospecting they inadvertently set themselves up for greater issues in the future.

Prospecting is the oxygen that fuels the fire of sales.  Prospecting involves a series of sequential activities designed to:

  • Identify your prospect
  • Qualify your prospect
  • Prioritise your prospect

Prospecting is therefore a step-by-step process for identifying organisations and individuals who have a potential need for your product or service, making contact with them to see if you can be of service and then generating a client & supplier relationship.

Having a plan or system is therefore critical to prospecting success.

Without a prospecting plan you cannot sell because you will not have anyone to sell to.  Prospecting is not the most important aspect of selling, but it’s the first thing that has to happen for the sales process to begin.  Prospecting is not just isolated to cold calling either. It’s essential for reigniting dormant accounts and clients or developing new business with existing clients.

Putting off the task of prospecting will leave your sales pipeline anemic and weak and put your job or business in jeopardy.   In essence, if you don’t prospect you will become ‘sales unfit’.

If we’re serious about our physical health and wellbeing and want to be physically fit we know we need to exercise every day or several times a week in time blocks of 30minutes, one or even two hours. We don’t do little bits then stop.  We do not leave our health to chance and instead set aside time in our day to pay attention to our physical wellbeing.  So why leave our sales result and careers to chance?

Yet too many people charged with growing sales and healthy client relationships leave their sales fitness to chance by not prospecting on a consistent and regular basis.

One reason people find it hard to prospect is because they have never been taught how to prospect effectively.  Prospecting is a skill like everything else and it can be taught.  That is why at Barrett we find ourselves doing a lot of coaching and training in our 4 Step Prospecting Process.  It is one of the most impactful training modules in our training program.  Once people learn to master the skill of prospecting the results are fantastic.  “Just wanted to say a BIG thank you to you for your assistance with one of my clients. I got them back! What helped most was omitting that “fear of rejection” like you said. You were right, I had nothing to lose as we had already lost them. In addition, making phone calls with a clear purpose or intention really assisted with this client, which eventually led to a meeting face to face, and it all went swimmingly. This client is now using us consistently since the meeting, and fingers crossed, this will continue. I am not taking chances this time, and will continue to manage this client carefully. Thanks again for all your help, the follow up phone call with you really made all the difference.” Testimonial from Specialist Recruitment Consultant.

Another important reason why a sales pipeline suffers is because people do not make the time to prospect. This can be because they’re either ineffective at prioritising or they’re afraid of prospecting and so avoid it all together.  Either way avoiding prospecting makes matters worse.

If you have a fear about prospecting even if you have been shown how to prospect, you need to address those fears and then make time to prospect on a regular and consistent basis. Practice at prospecting will also help overcome your fears a bit at a time.  If you have difficulty prioritising what is important then you need to make sure that prospecting is made one of your most important priorities.  By doing a little each day you can achieve your sales goals and reduce your anxiety about prospecting one phone call at a time.

Here are some tips For Scheduling Your Prospecting:

  • Schedule specific time in your week for prospecting.
  • Chunk your prospecting calls in batches – maximum of 120 minutes, ideally 2-3 batches per week.
  • Consider doing your prospecting calls first thing in the morning.  This works on two levels, 1) you get it out of the way first thing in the day and, 2) it is often the best time to call people.
  • Ideally make prospecting calls at the same time of the day, each day of the week.
  • Consider when you are at your best. It’s best to be clear headed, listening accurately, awake and alert (this varies for everyone). You are therefore less likely to have negative or self-defeating thoughts and least likely to take rejection personally.
  • Consider distractions – what time of day are you least likely to be interrupted?

Remember follow-up with persistent daily effort
Choosing your state of mind and your attitude is also critical when prospecting and selling. Successful salespeople know that prospecting doesn’t happen by chance as it requires a consistent and persistent effort.  Successful sales people:

  • Diarise follow up calls
  • Use Sales Pipeline to track activity
  • Keep a number of activities on the go
  • Prioritise
  • Persist

Remember everybody lives by selling something.

Author: Sue Barrett, MD of www.barrett.com.au

Do you miss out on growing sales because your clients’ pigeon hole you?

May 4, 2011 in Attitudes & Behaviours, Coaching, Communication, Sales Assessments, Sales Training, Tips

Do you have trouble introducing your clients to new products and services? Does their memory seem to spring back to what you used to do or your initial offering to them?  Do they seem to pigeon hole you in a certain category, unable to see or acknowledge that you offer other products or services?

This is a common problem for many businesses especially when they start out as one thing and evolve into something more than a ‘one trick pony’. For instance, one of our client companies has recently merged their new product business with their service and spare parts business requiring their sales people to promote and sell both offerings.  They are finding that their clients are having trouble incorporating the new model in their perceptual bandwidth. Like Pavlov’s Dogs or a rubber band the sales people keep finding that their clients keep associating them with one or the other of their divisions, not both.  Now the sales people have a part to play in this as well – they must make sure that they represent the whole business message every time they meet with the client whilst attending to the specific need to the client at that time.  Not always an easy task as the sales people can have their own difficulties adapting to the new format with some falling back into their comfort zones.  The challenge to get both clients and sales people on board is to have a clear message that is easy to understand and a contextual framework by which all of your products and services hang off.  Ultimately the sales people and clients can understand what the whole business is about and where they all fit in.

I, too, have direct personal experience of this when I set out in my own business.  Back in 1995 when I launched Barrett I had very little of my own product to sell at the time other than my consulting and facilitation skills – essentially I was the product supported by other people tools, mainly assessments.  I happened to be a licensed distributor for the Call Reluctance assessment – SPQ*Gold where I could sell direct and build sub-distribution licenses.  The SPQ*Gold was relatively new to the market back then and had a real competitive edge, and I did such a good job selling it, my business became the Number 3 distributor in the world for this tool.  However I knew strategically that if I was to grow my business on solid foundations I either needed to secure distribution license agreements or develop my own products. It was in 1998, three years after I started my business, that I made the decision to make my own products, with an aim to have more than 80 per cent of my revenue come from my own products such as sales training modules, sales simulations, sales recruitment kits, sales performance management systems etc. and less than 20 per cent come from other product manufacturers. To build my own products takes time, energy and investment, and 16 years on I now have over 200 items on my IP (intellectual property) Assets Register.

As I began to introduce my Barrett built products a funny thing happened with my existing clients. They couldn’t see my new product offerings. Instead, they kept pigeon holing me as ‘SPQ SUE’.  It turned out I had done such a good job growing the brand of SPQ*Gold in the Australian marketplace that people thought it was my product, when in fact it was not.  I did not have an exclusive license arrangement and I knew that if I did not rectify this perception problem I would be at risk of being the unofficial sales and marketing arm for the makers of SPQ*Gold and therefore put my business at risk.   If they ever came in and took away those licenses I would be left with nothing, yet I would have been the person that would have done all the heavy lifting in the market place.

As I transitioned from majority of my revenue coming from other product supplier sources, I not only had to invest in building good quality products and resources, which takes time, but I had to begin to change the perceptions and mindsets of my clients so they could begin to expand their views about what my business was capable of.

Little did I know how long that would take.  They just seemed to hold on to ‘SPQ SUE’ for such a long time and didn’t want or couldn’t see that we were able to offer so much more.   There appeared to be a myopia, a near sightedness that existed but they weren’t to blame – it turns out I had done such a good job building loyalty and brand awareness for this tool and my expert use of it that I had inadvertently confused my brand with another company’s key product.  In short it took me only three years to get them to think of me as brand ‘SPQ SUE’ but it took me another six to eight years to finally get them to see what else we had to offer that wasn’t just SPQ*Gold, such as sales and sales management training, sales assessments, sales coaching and sales consulting. I had to rework my business brand to represent a Sales Transformation and Sales Mastery Business rather than just an assessment business.   Now with careful planning, consistent messaging and persistence we are known in our own right and SPQ*Gold is only part of what we offer.

So to avoid being pigeon holed by your clients here are some tips:

  • make sure your message is very clear and across everything you do
  • make regular and consistent contact with clients and prospects to ensure you keep them updated about your service or product offerings i.e. e-newsletters, product updates, face2face meetings, etc.
  • make sure your new products or services are presented in a way that makes sense to your clients and market place
  • when meeting with clients make sure you uncover all of their priorities which can give you the opportunity to present your broader capabilities and make them aware that you are more than just one thing
  • know how to present your complete offering as a system which can work as a whole or in parts

Next week I will write about the decision we made to shift from being mainly a distributor of products to a product manufacturer in our own right and the challenges and lessons we had along the way.

Remember everybody lives by selling something.

Author: Sue Barrett, MD of www.barrett.com.au