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What are the 3 Sales Essentials that make for effective selling?

March 24, 2011 in Communication, Prospecting, Sales Planning, Sales Skills, Sales Training

When we meet with leaders to discuss their sales challenges in achieving sales effectiveness we find that the source of their problems often stem from three key areas: sales planning, sales prospecting and effective sales communication with clients.

Whatever our vocation, we all need to make contact with and communicate effectively to secure the ongoing custom of members, supporters, sponsors or clients to make a living.  Yet too many people still leave selling to chance.  They do not have a robust sales process in place that works for them or their business, product or service.

Because this optimal process is not internally articulated, Sales Managers are often left unable to teach and transfer the necessary thinking, skills, knowledge and frameworks needed for effective and sustained sales performance.  These processes have not been mapped in a logical and easy to follow process.  Instead, they often rely on experienced and successful sales people who sell by intuition and cannot explain what they do that makes them good at what they do.

For 16 years we have been putting Selling under the microscope and have been mapping the knowledge, skills and insights needed for successful selling into three essential processes that set the foundations of much of the work we do with clients:

  1. A Sales Planning process – to create an actionable Go-to-market sales plan
  2. A Sales Prospecting process – to prospect successfully
  3. A Sales Communication process – to have productive dialogues with clients and prospects

When sales people and their managers are provided with these documented processes and taught how to use them competently and confidently, we find a dramatic shift in sales capability and sales performance.  These three essential sales processes are the foundations to an effective sales team. They are not everything a sales team must know to be effective but without these three sales essentials in place sales success is left to chance.  Delivered to sales teams in an interactive way where they can learn the processes whilst applying them to their business is the best way to get traction.  Then reinforcing these processes with follow up sessions and targeted coaching means that these sales essentials have a chance of becoming a ‘way of life’ rather than a fad.

At the very least your sales people should be able to:

  • Develop a Go-to-market sales action plan that tells you:
    • Who you need to be in front of
    • How you need to get in front of them
    • How often you need to do it to make it all worthwhile
  • Know how to make an effective prospecting call and prospect on a daily basis. It’s the first thing that has to happen if you want to make a sale.
  • Communicate effectively by asking people about their priorities, problems and objectives before you talk about yourself and what you have to offer.

When you give people what they need they start to get traction and grow.  Do yourself a favour and make sure you and your sales people are well equipped with the three sales essentials.

Remember everybody lives by selling something.
Author: Sue Barrett, MD of barrett.com.au a Sales Training firm.

Setting the sales agenda

February 17, 2011 in Prospecting, Sales Planning

If you or anyone in your team is struggling to open a client meeting effectively or if you feel awkward and lost for words, and your client or prospect is shifting in their seat, then you need an agenda.

One of the best ways you can kick off a client meeting is with an agenda.  An agenda guides you, keeps you and your client on track and lets everyone know what the client meeting is about.  Does this mean you stick to the agenda all the way?  Well, probably not, because with any agenda things can change.

However, beginning with a clear agenda is a good place to start.

So how do you go about setting up an agenda with a client or prospect?

It all begins with the telephone call you make to your client or prospect about your intention to arrange an appointment with them in the first place.  What is your reason for calling them?  Is it to arrange an account review, or is it a new prospect call to meet and introduce yourself as a potential business partner, or is it something else?

How clear you are about why you are making contact with a prospect or client is critical to getting off on the right foot.  Having a Valid Business Reason to call a client or prospect gives you the support you need when prospecting and positioning yourself to get a meeting.  This initial contact will then determine your meeting agenda.  So, assuming you have a meeting booked with your client or prospect and assuming that you stated clearly why you wanted to meet them and assuming they have agreed to meet with you and could see something in it for them, you are now in a position to create an agenda.

What should you put in the agenda?

Think about the following questions and they will give you the answers you seek:

  • What do we (client and ourselves) want to get out of the client meeting?
  • How long will the meeting take?
  • Who needs to be in attendance?
  • Who will be in attendance?
  • What will be discussed in principle?
  • What type of client meeting is it?
    • New prospect meeting/initial meeting
    • Presentation of a proposal or tender
    • Account review
    • Win back meeting for a lapsed or lost account
  • What are the desired outcomes for both parties?

Sending an email with bullet points outlining your agenda two days before the scheduled meeting is usually good business protocol especially for a straight forward client/prospect meeting.  However, you may like to type up a document for more complex meetings and send it out sooner so they have time to read over it and consider any items before you meet; it all depends on what you want to achieve.

Excellence in your work, at any level, comes from purposeful action.  What is your intention, your purpose or your goal?  An agenda is about establishing an intention, a purpose. It’s about making it clear for all concerned.  Winston Churchill once said “if you don’t know where you are going, then every road will lead you nowhere”.

Remember everybody lives by selling something.

Author: Sue Barrett, www.barrett.com.au

Having a sales monologue instead of sales dialogue with your customers?

February 10, 2011 in Communication, Prospecting, Sales Relationships, Social Media, Social Sales

  • Have you ever noticed your customers getting that glazed look when you tell them how fabulous you and your company are?
  • Have you ever had your customers seem very agreeable in your sales meeting but never seem to follow through with an order?
  • Have you ever found yourself doing all of the talking whether in a client meeting or over the phone?

If so, chances are you are having a sales monologue and not a sales dialogue with your customers – you are nothing more than a ‘talking’ brochure and are wasting yours and your client’s time.

We all know what it is like to be in the presence of someone who only talks about themselves with no interest in anyone else.  They do not enquire about others’ wellbeing or interests; they seem totally concerned about their own needs and ambitions.

Imagine being one of your clients sitting there unable to express your concerns or be able to discuss ways to solve your challenges or achieve your goals, or get a word in edge ways.  Frustrating isn’t it?

Sales monologues were standard fair at the height of the ‘product selling’ days of the 1970’s and 80’s.  ‘Show up and throw up information’ was how many sales people sold back then, and some still do it today.  You would think we would have shifted our focus to a more enlightened sales approach by now, yet sales monologues still happen more than you think.  Where we are seeing it most often is in online community groups.

Take LinkedIn Discussion Groups as an example: watch and listen to the discussions on these forums and see what happens to anyone who tries to promote their business or tout for business in this space – they are set upon by the Group Community and read the riot act because they are not engaging in a discussion.  Engaging in sales monologues is causing people to be shunned by their online communities.

The new world of social media and sales is about sharing, educating, giving of yourself and working to enhance the communities you find yourself in.  Blatantly advertising yourself is frowned upon because it’s just the same as being a talking brochure and people don’t want that, and quite frankly, never have.

The key to conducting a successful sales dialogue is to start listening and tune into what people are saying.  You can get insights galore about peoples’ opinions, preferences and ideas at online communities like LinkedIn and Facebook.  This, in turn, will give you more ideas about what you need to do to engage in meaningful dialogue with others and develop the opportunities to produce something far more fruitful.   Let your customers or contacts do the talking, ask them questions, find out what they are after and then work with them to give them what they want and/or need.

Remember everybody lives by selling something.

Author: Sue Barrett, www.barrett.com.au

Different sales assessments and how to use them

January 21, 2011 in Attitudes & Behaviours, Call Reluctance, Coaching, Culture, Emotional Intelligence, Ethics & Values, Prospecting, Recruitment, Sales Assessments, Sales Research, Sales Training, Self Development

If you wanted to, you could sit down for at least four weeks and complete 100’s of sales assessments and there would still be more on offer.  This over abundance of sales assessments can be confusing because they are not all the same.  If you do not know what you want to measure it will make looking for an effective sales assessment tool that much harder.  Here are some questions that may help you select your sales assessments with more precision.

  • Why will this person sell? (Motives, Ambition, Goals)
  • Will this person sell? (Attitudes, Mindset, Not Hesitant, Accountable, Energy, Drive)
  • How does this person sell? (Style, Ethics, Behaviours)
  • Can this person sell? (Skill, Knowledge, Mindset)
  • How well can this person sell? (Job match, Values, Perceptive Reasoning, Self Belief, Mastery Mindset)

As stated before, there is no one sales tool that can answer all these questions.  So at risk of offending some test providers and users, as I am bound to leave out some assessments that could have been included in this piece, I thought I would share with you the tools that we and many other businesses have found to be the most useful in helping us predict sales performance especially when it comes to sales recruitment.

Measuring Sales Prospecting Fitness
Research shows that only about 20% of sales people are fully effective when prospecting.  In use for 30+ years, the SPQ*Gold (Sales Preferences Questionnaire) is a well regarded and widely used assessment designed to specifically detect and measure the emotional response to prospecting – Sales Call Reluctance®.  Call Reluctance® is the emotional hesitation to initiate contact with prospective buyers in sufficient numbers to support organisational goals.

40 years of empirical research in prospecting shows the hesitation to initiate first contact with prospective buyers on a consistent daily basis is responsible for the failure of more competent, motivated and capable sales people than any other single factor.  The fear of prospecting can cost an average of 15 new units of business per month per sales person.  Prospecting is not the most important skill in selling but it is the first thing that has to happen before anything else happens.

Assess the Fear of Prospecting
The fear of prospecting, Sales Call Reluctance® and sales hesitation, an individual’s hesitance to prospect and self-promote for new business, can be objectively measured using the SPQ*Gold® questionnaire. The SPQ*Gold® is an attitude and activity based online assessment that identifies how much initiative, energy and drive an individual devotes to proactive sales prospecting and the amount of energy spent on coping with inhibitors such as fear. The SPQ*Gold® is the only tool that measures the prospecting fitness of people in sales, sales management and customer contact careers.  It is best suited for anyone responsible for meeting sales and revenue targets whether you call yourself a sales person or not.

SPQ*Gold helps you answer these 3 business questions:

  1. How much will they produce?
  2. How soon will it happen?
  3. What will it cost you to get that performance out of them?

Applications

  • Administered online via user name and password sourced via an accredited provider.
  • The SPQ*GOLD® can be used for recruitment and development purposes to measure prospecting fitness.  It produces individual selection reports, team summary reports, and development and coaching reports.
  • SPQ*Gold will NOT measure personality, motivators and values, communication styles, emotional intelligence, leadership styles and derailers, or cognitive attributes and abilities (IQ).

Measuring Sales Performance Characteristics and Style
SPI-Q (Sales Performance Insight Questionnaire) is the latest and most comprehensive sales assessment tool in the marketplace.  The Sales Performance Insights Questionnaire (SPI-Q) has been developed in Australia by Performance Insights and focuses on the attributes that are uniquely relevant to sales.  It is the only product in the market that predicts the multi-dimensional characteristics required by today’s sales professionals, and measures the subtle but critical characteristics that differentiate successful sales people.  The questionnaire measures 25 Sales Attributes, clustered into three broad domains:

  1. Compelling Relationships – measures the preferences the individual has when working with clients and developing relationships i.e. Impact, Credibility, Insight, Attentiveness, Initiation, Influence, Social Leverage, Client Engagement and Negotiation.
  2. Perceptive Reasoning – measures how the individual processes information and makes judgments relating to client issues and solutions i.e. Research, Exploration, Agility, Pursues Learning, Creativity, Structure, Quality Orientation, Rational, Specialist and Judgement.
  3. Channelled Energy – measures the motivators and levers which drive the individual to succeed i.e. Authenticity, Resilience, Self Belief, Recovery, Motivation and Sales Drive.

The questionnaire has been designed to be highly pragmatic and user-friendly (requiring minimal training) with standard interpreted report outputs which are adapted based on the individual’s results.   The SPI-Q is a self-report questionnaire and the accuracy of this profile depends on how honest the individual has been when completing the questionnaire as well as their self-awareness.  It reflects their preferred style rather than their ability.  However, research shows that people’s responses to personality questionnaires can act as a good predictor of how they are likely to behave on the job.  There is no one ‘perfect profile’.

Applications

  • Administered online via user name and password sourced via an accredited provider.
  • The SPI-Q can be used for recruitment and development purposes.  It produces individual reports along with accompanying team summary reports, development and coaching reports.
  • SPI-Q will NOT measure values, leadership styles & derailers, cognitive attributes and abilities or prospecting fitness.

These two tools would be my first choice when recruiting sales people.  If you want to measure Culture Fit, Motives and Values, Leadership Style and Derailers, Emotional Intelligence (EQ) or Cognitive Abilities (IQ) then we recommend the following tools, which while they are not sales specific, have been widely used in sales and sales leadership.

Measuring Culture Fit and Values: The Hogan Motives, Values and Preferences Inventory (MVPI) measures ten core values found in most cultures throughout history i.e. Aesthetics, Affiliation, Altruistic, Commerce, Hedonism, Power, Recognition, Science, Security and Tradition.  It is not sales specific, however, it provides vital information to managers about how to coach and manage their sales people in terms of motivators, values and drivers.  The MVPI provides useful data about the kind of work environment the candidate prefers.  Measuring organisational fit is critical to staff retention and cultural engagement.

Measuring Leadership Style and Derailing Behaviours: Most business leaders have coping behaviours they draw on when under pressure.  The Hogan Development Survey (HDS) measures strategies and behaviours leaders have developed over time (even from childhood) to cope with increased levels of pressure whether due to change, high stress, multi-tasking, work saturation, an unhappy environment or being outside of their comfort zone. The HDS is not purpose built for sales leaders however it has a wide body or research on sales leadership with relevant norm groups to refer to.  Research shows that most leaders display at least one coping style.  In measuring extremes of personality then, it is very important to remember that these can have highly positive implications.  There is, however, always a potential downside to extremes because if they are not managed effectively or appropriately they can become problematic.  When business leaders, especially sales leaders, are not managing their interpersonal façade well (perhaps because of stress, pressure, deadlines, etc.) these extremes can emerge unchecked and upset the delicate balance of teamwork and interpersonal relationships.

Measuring Emotional Intelligence (EQ): Emotional Intelligence (EQ) involves a set of skills that define how effectively people perceive, understand, reason with and manage their own and others’ feelings.  These skills are cornerstones to successful selling, as emotions are an inherent part of why people buy and why they do not. The Genos Model of workplace Emotional Intelligence comprises seven specific EI skills critical to successful selling i.e. Emotional Self-Awareness, Emotional Expression, Emotional Awareness of Others, Emotional Reasoning, Emotional Self-Management, Emotional Management of Others and Emotional Self-Control.  Each skill can apply to successful selling.

Measuring Cognitive Attributes and Abilities (IQ): There are no sales specific attributes and abilities assessments that we know of, however, good quality Attributes and Abilities assessments have been around for over 50 years.  They are often referred to as IQ tests.  They are widely available through accredited providers and most organisational psychologists.  They are becoming more applicable because more sales and many leadership roles, especially sophisticated or more complex sales markets, require high level thinking abilities such as:

  • Verbal – verbal fluency, vocabulary and ability to understand and reason using words.
  • Numerical – ability to use and understand numerical concepts, reason using numbers and perceive logical relationships between them.
  • Abstract – the ability to think clearly and make sense of complexity, which is known as educative ability and the ability to store and reproduce information, known as reproductive ability.
  • Critical Thinking – the ability to clarify goals, examine assumptions, discern hidden values, evaluate evidence, accomplish actions and assess conclusions.

We do not use single assessments.  Instead, we combine tools to give us a more complete picture.
Different sales roles in different industries require different attributes for success.  Thus, profiles should be interpreted with reference to a specific role and its requirements.  It is important that the data from any assessment be combined with other sources of information about the individual when making decisions, particularly in selection settings.  Most assessments have a shelf life of 18–24 months and should be treated confidentially.  If there are major changes in an individual’s life or work, this could change some of the attributes in some assessments.  If you wish to use recruitment grade assessments for sales selection, I hope this helps you make a more informed decision.

To order an online assessment today, please call Barrett on 03 9532 7677 or for further information click on this link  www.barrett.com.au/assessments

Remember everybody lives by selling something.

Author: Sue Barrett, www.barrett.com.au

We want more than a script

July 13, 2010 in Attitudes & Behaviours, Communication, Customer Service, Prospecting, Sales Relationships, Sales Skills, Sales Training, Tips

Hundreds of thousands, if not millions of sales people around the world use sales scripts.  Used properly, sales scripts act as scaffolding or bridgework to earn us the right to have a meaningful discussion with our prospecting customers, members, donors or subscribers.  The sales script is a well constructed set of guidelines that support us when we prospect.

Good sales scripts:

  • are purposeful – have a clear reason why you are calling someone;
  • use language the customer understands;
  • are designed for the benefit of the listener with it always being “the prospects choice” to accept or reject what they hear;
  • are brief and allow for questions and conversations;
  • aim to achieve a result – an appointment, donation, purchase, feedback, etc;
  • are planned not canned –they are flexible, allowing the sales person to adapt to the different needs or queries of the prospect whilst maintaining the integrity of the call’s purpose;
  • leave the prospect feeling valued and informed, even if they choose not to proceed with you in this instance; and,
  • are pleasant, respectful and engaging.

However, too many organisations push sales scripting too far creating word-for-word scripts that end up being stilted and clumsy at best and one-sided and ineffectual at worst.  We had an experience recently with a telecommunications firm whose telephone sales and service people seemed unable to deviate from a scripted response as the responses they gave us had nothing to do with our issue.  The impression this gave us was that our issue wasn’t even heard let alone acted upon – it didn’t fit their script.  The number of times we had to request information to check that our matter would be dealt with made the whole experience cumbersome, time consuming and very frustrating.  We ended up doing all the work, while the telephone sales and service person simply read from a script, which, as it turns out, could not account for our matter in its design.

Sales scripts are not meant to be regurgitated word for word with no deviation, nor are they meant to be a one-sided affair.  This type of approach is called ‘canned’ scripting.   You would think that in this day and age we would have ditched these ‘canned scripts’ but they still happen.

The Cluetrain Manifesto (a resulting force that rose out of the discontentment people experience with businesses and how they fail to communicate with people) really nails it when it says:

“Learning to speak in a human voice is not some trick, nor will corporations convince us they are human with lip service about ‘listening to customers’.  They will only sound human when they empower real human beings to speak on their behalf.  While many such people already work for companies today, most companies ignore their ability to deliver genuine knowledge, opting instead to crank out sterile happy talk that insults the intelligence of markets literally too smart to buy it.”

Building on this and taking the canned script one step further, some companies and political parties have even ditched the live person on the other end of the phone and opted for a recording instead.  And this is supposed to engage us?  This is free-to-air television advertising or junk mail in disguise.  At least with television we can choose what we watch and we can put a ‘no junk mail’ sign on our letter box but getting ‘canned’ advertising over the phone takes the biscuit in my opinion.  Yes there is the ‘do not call’ register which you can sign up to, however resorting to ‘recorded messages’ is lazy and only serves to create more angst in the already heated area of telemarketing.

If done properly, telephone sales is a very effective way of getting in contact with legitimate prospects.  But when scripting removes the ability to genuinely listen and respond to a customer, we all suffer.

If you want to create positive and memorable experiences for your customers, members, donors or subscribers then seek to engage with them in a meaningful way.  Don’t force your sales people to be rooted to the spot and limited by a one-size-fits all script.  Trust your team to engage with people in meaningful ways by giving them the guidelines and tools they need to communicate effectively with the wide variety of people they encounter on a daily basis.  The autonomy this gives your people puts back interest and challenge in the task of making effective prospecting calls and in the process might make the customers, members, donors or subscribers’ experience that much better.

Remember everybody lives by selling something.

Author: Sue Barrett, www.barrett.com.au